POLICY ON THE USE OF ARTIFICIAL INTELLIGENCE AND AI-BASED TECHNOLOGIES BY ARTICLE AUTHORS

The Editorial Board of the “Bulletin of Postgraduate Education: Collection of Scientific Papers. Educational Sciences Series'” permits the use of artificial intelligence (AI) technologies and AI-based tools strictly as auxiliary means for:

‒ optimizing literature search;

‒ supporting hypothesis generation;

‒ automating calculations;

‒ linguistic and stylistic support of the text (editing, language correction, improving readability);

‒ technical and structural refinement of the manuscript (formatting, organizing references, constructing tables, checking the consistency of presentation);

‒ routine operations (searching for spelling errors, calculating indicators, etc.).

Artificial intelligence cannot be listed as an author or co-author of an article, as it is incapable of bearing legal, ethical, and scientific responsibility for the content of the publication. Authorship can only belong to individuals who have made a personal scientific contribution to the work.

Basic requirements and rules for the responsible use of AI:

‒ verify all information generated by AI through reliable sources;

‒ clearly indicate the use of AI in scientific publications and educational materials;

‒ maintain data confidentiality when interacting with AI systems;

‒ do not transfer the personal data of third parties in queries to AI;

‒ observe copyrights when using generated content;

‒ apply critical thinking to all results obtained using AI;

‒ use AI as an auxiliary tool, not as a substitute for expert evaluation;

‒ regularly update knowledge regarding the capabilities and limitations of AI technologies;

‒ consider potential biases in algorithms when interpreting results;

‒ adhere to institutional and industry ethical norms when using AI.

Requirements for Disclosing the Use of AI

If AI tools were used in preparing the manuscript, the author(s) are obliged to:

‒ clearly state this in the appropriate section (for example, "Research Methods" or "Author Declarations");

‒ specify the name of the used tool, its version (if available), and the manufacturer/provider;

‒ briefly describe the purpose of use (for example, "for stylistic editing of the conclusions", "for the purpose of technical processing of the bibliography");

‒ outline the approximate scope of support (for example, "at the stage of primary linguistic editing of the text").

All data, citations, references, statements, interpretations, and conclusions contained in the manuscript must necessarily be verified by the author(s). Full responsibility for the reliability, correctness, and adherence to the principles of academic integrity rests solely with the author(s), regardless of the use of AI.

If AI was used for style/language

Insert a separate subsection "Use of AI": During the preparation of the manuscript, the author(s) used the artificial intelligence tool [name of service, provider, model/version] for [language editing/translation/improving text structure]. All fragments prepared using this tool were verified, edited, and approved by the author(s). The author(s) bear full responsibility for the content of the work, the correctness of statements, the correctness of references, and adherence to academic integrity.

AI was used in methodology or analysis

If AI influenced the method or analysis, this is usually not enough to state in the "Author Notes". A description must also be added to the "Methods".

Below is a brief template for disclosure:

The study utilized artificial intelligence tool(s) [name, provider, model/version] for [classification/summarization/annotation/data analysis/generation of analysis code].

A description of the settings, input data, validation criteria, and limitations is provided in the "Methods" section / in Appendix [number].

The author(s) exercised quality control over the results and bear full responsibility for the conclusions.

Example of description:

AI tool: [name], [provider], [model/version], date(s) of use;

Task: [what exactly was performed by AI]; ‒ data: [source, volume, anonymization/depersonalization];

Procedure: [how requests/prompts were formed or what parameters were used];

Validation: [how the result was verified: manual check, cross-validation, quality metrics]; ‒ limitations: [risks, biases, potential errors].

This policy aligns with the position of the Committee on Publication Ethics (COPE):

"Authors who use AI tools in the writing of a manuscript, production of images or graphical elements of the paper, or in the collection and analysis of data, must be transparent in disclosing in the Materials and Methods (or similar section) of the paper how the AI tool was used and which tool was used. Authors are fully responsible for the content of their manuscript, even those parts produced by an AI tool, and are thus liable for any breach of publication ethics." (See COPE Council. COPE position - Authorship and AI - English. https://doi.org/10.24318/cCVRZBms © 2024 Committee on Publication Ethics (CC BY-NC-ND 4.0) https://publicationethics.org/)

In case of detection of concealed or unfair use of AI, the Editorial Board reserves the right to:

‒ demand written explanations from the author(s);

‒ return the manuscript for revision;

‒ reject the manuscript;

‒ in case of publication, issue an appropriate notice or apply other measures in accordance with the publication's academic integrity policy.

The policy of the “Bulletin of Postgraduate Education: Collection of Scientific Papers. Educational Sciences Series'” in this regard complies with the requirements of paragraph 2, Article 29 of the Law of Ukraine "On Academic Integrity" https://zakon.rada.gov.ua/laws/show/4742-20#Text:

"For the unfair use of results generated by artificial intelligence, sanctions determined by internal acts or competition conditions are applied to the individual, unless otherwise established by law."